
£24375
Office Administrator
Our Wetherby based client is currently recruiting for an Office Administrator to join their team on a full time, permanent basis.
Description
Our Wetherby based client is currently recruiting for an Office Administrator to join their team on a full time, permanent basis.
As Administrator you will provide support to the Sales & Marketing departments alongside day to day operations and running of the office.
RESPONSIBILITIES & DUTIES
- Accurately processing of customer orders and purchase orders, from order to remittance.
- Raising invoices and credit notes; Invoicing on the Sage system;
- Chasing historic invoices as well as ensuring timely payment of current invoices.
- Liaising with relevant contacts to ensure timely payment
- Shipment of orders via courier Customer Services
- Provide telephone and digital assistance to patients interested in the company products.
- Guide customers throughout the ordering process and offer technical support.
- Manage the device inventory and liaise with our manufacturing department to ensure that our stock levels are adequate to the needs of the local market
- Stock maintenance including organising import and export, stock level reporting
- Organising of travel & accommodation for both staff and customers to UK and International events
- Organisation and management of travel for attendees to Masterclass/educational events (both national and international)
- Marketing Events organiser for exhibitions & meetings
- Organisation and booking of congress events including transportation of exhibition stands and material, liaising with event administrator and Logistics Company and associated travel and accommodation
- Ensuring UK stock levels of marketing materials and listed, monitored and maintained.
- Work with the marketing team to help in the creation of marketing collateral.
- Record marketing expenses and create detailed reports. Accurately process and administrate customer quotations and contracts
- Liaising with hospital contacts regarding stock and purchase orders, raising quotations
- Minute taking
- Maintenance of marketing budget tracker (MS Exel)
- Maintenance of sales tracker (MS Exel)
- Diary management (MS Outlook & CRM)
- Expense Reporting (MS Exel)
- Proof reading documentation of a medical nature including medical papers and website material
- Organisation of team meetings
- New starter industry credential checking
- Post and stationary Maintenance contracts
- Liaising with appropriate site contact and engineers with regards to maintenance of medical device/company equipment
- Support Product Specialist with Sales Opportunities when needed
- E-mail campaigns
- Support the sales force by identifying and contacting potential leads using cold calling techniques delivered via email and telephone.
- HR admin support to UK and head Office in Italy
- CRM updates
QUALIFICATIONS & SKILLS
- Highly Proficient in MS Office with expertise in Microsoft Word, Microsoft Excel and Power Point
- High level of customer service
- Exceptional communication skills both written and verbal
- Superior organisation skills, with the ability to work to deadlines
- Sage experience preferred
- Excellent time management skills ensuring a high level of productivity
- Attention to detail and a high degree of accuracy
- Ability to work autonomously with minimum supervision
- Takes ownership for tasks
- Communicative at all levels
- Pro active approach
This is a full time role working 37.5 per week paying a salary of £24375!
Interested? Send your CV to Emma at EM Recruiting TODAY!
To apply for this job email your details to emma@emrecruiting.co.uk.